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Pricing breakdown Project Management
monday.com is per-seat but sold in buckets - minimum 3 seats, then multiples of 5, so a team of 6 pays for 10. The headline $9-$19/seat prices are annual-billed. Buyers misjudge the feature gating: Gantt needs Standard, time tracking needs Pro.
Plans & rates
The vendor's own published rates, exactly as the rate card states them — including the tiers that only carry a price once you talk to sales.
$0
Free forever for up to 2 seats, capped at 3 boards and 3 Docs. Only available on monday Work Management (not CRM, dev or service).
Best for Individuals and duos kicking the tyres
$9/mo
$9/seat/month billed annually; monthly billing costs about 18% more (monday documents yearly as an 18% discount). Minimum 3 seats, sold in buckets. Includes 1,000 AI credits/month.
Best for Simple task lists where views and automations don't matter yet
$12/mo
$12/seat/month billed annually (about 18% more billed monthly). The first genuinely usable tier: adds Timeline, Gantt and Calendar views, guest access, and 250 automation + 250 integration actions a month.
Best for Most small teams - this is the sweet spot
$19/mo
$19/seat/month billed annually (about 18% more billed monthly). Adds private boards, time tracking, advanced columns and 25,000 automation + 25,000 integration actions a month.
Best for Teams that live in automations, time tracking and dashboards
Custom
Custom pricing ('discounts available') with a minimum 12-month term. 250,000 automation actions/month, portfolio & resource management, 99.9% uptime SLA, advanced security.
Best for Organisations needing security, scale and portfolio management
Room to move
First, exploit the documented 18% annual discount but only after right-sizing seats. Pro for 10 seats is $2,280/year billed annually ($19 x 10 x 12); the same seats billed monthly cost roughly $500 more over the year. Second - the biggest lever nobody uses - manage the bucket. Seats are sold at 3, then multiples of 5, and checkout greys out buckets smaller than your active user count. Deactivate dormant users before you buy or renew: dropping from 11 active users to 10 keeps you out of the 15-seat bucket and saves $1,140/year on Pro annual. Third, monday's pricing page documents a partial refund if you cancel within 30 days of an annual purchase, which makes committing annually less risky than the upfront number suggests - diarise day 25 as a decision point. Fourth, if you're a registered nonprofit, apply to the monday.com for Nonprofits programme before paying rack rate; discounted pricing is documented. Fifth, Enterprise is the negotiable tier and monday's own pricing page says 'discounts available' - trade what they want (a 12-month-minimum term is already mandatory, so offer multi-year, seat-growth commitments or a multi-product bundle of Work Management + CRM or dev) for a percentage off, and bring an Asana or ClickUp quote to the call. Note that bundled products must share a billing cycle, and on Enterprise every bundled product must be Enterprise - price that before agreeing. Finally, use the 14-day Pro trial deliberately: it cannot be extended, so book your automation and integration tests inside the window, and if you need more time, downgrade to the Free plan to keep your data alive while you negotiate rather than paying a stopgap month.
Find your tier
Matched to the limits that bite first, not to the tier the vendor highlights on its own pricing page.
Two seats, three boards and mobile apps cost nothing; the moment you need a third person or a Gantt view you're into a 3-seat Standard bucket at about $432/year, so stay free until the pain is real.
Timeline/Gantt, guest access and basic automations cover most workflows at $12/seat annually - but mind the buckets: 6 people pay for 10 seats, so hire towards bucket edges.
25,000 automation actions and time tracking remove the Standard-tier ceilings; move to Enterprise only when SSO/SLA/portfolio needs justify a 12-month custom contract - and negotiate, discounts are explicitly available.
Visual work management and project tracking platform that connects teams, workflows, and tools in customisable boards for any industry or team size.
Read the full Monday.com review
Scored 65/100 on the SaaSTweaks rubric.
Yes, but it's tight: free forever for up to 2 seats, 3 boards and 3 Docs, and only on monday Work Management. It's a trial substitute, not a workspace for a real team.
monday documents yearly billing as an 18% discount versus monthly. On Pro at 10 seats that's roughly $500 a year, and a documented partial refund within 30 days of an annual purchase reduces the commitment risk.
Three honest routes: the 18% annual discount, the monday.com for Nonprofits programme, and Enterprise negotiation (the pricing page itself says 'discounts available'). No public coupon codes.
Pricing is per bucket, not per seat: plans start at 3 seats and ascend in multiples of 5. A team of 6 buys the 10-seat bucket. Deactivating unused users before checkout lets you select a smaller bucket.
Standard includes 250 automation and 250 integration actions per month. Once exhausted, recipes stop running until the next cycle - the practical fix is upgrading to Pro's 25,000 actions.
No. CRM, dev and service are separately priced products ($12-$28+/seat annually for CRM). You can bundle them on one account, but each is billed on its own plan and all must share one billing cycle.
Signing up starts a 14-day free trial of the Pro plan automatically. It cannot be extended - after that you either pay or drop to the Free plan, which keeps your account data.
Guest seats are counted differently from member seats - guests (available from Standard) are for external collaborators and don't consume full member seats in the same way. Check monday's 'Pricing for guests' rules for your tier before inviting clients.
ClickUp is per-user - $7 (Unlimited) or $12 (Business) billed yearly - with a genuinely usable free plan and a 30-day money-back guarantee. What buyers misjudge is AI: Brain costs an extra $9-$28 per user, so the cheap PM tool can double once AI is switched on.
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See the breakdownEvery figure on this page is the vendor's own published rate at the time we read the rate card (5 Jul 2026). Where a tier is sold by quote we say so rather than guess a number. The pricing score rates the pricing model, not the product — the product is scored separately on its own rubric.