Todoist
Project Management Verified May 2026
Task management app for individuals and teams to organise projects, set priorities, track deadlines, and collaborate using natural language input and flexible views.
- Natural language input creates tasks with dates, priorities, and recurrence from plain text instantly
- Available on every platform — web, desktop, iOS, Android, email, and browser extension
- Karma points and productivity streaks gamify task completion to build consistent habits
- Excellent Gmail and Outlook integrations let you turn emails into tasks in one click
How Todoist scored 66/100
6 weighted criteria, each scored out of 10 and published with its reasoning. Featured placements never move a score.
Deal Strength
3.0 /10Todoist offers no exclusive coupon or limited-time promotion. The real value sits in the genuinely usable free Beginner plan and low, transparent list pricing, with Pro at $4 per user per month billed annually rather than any special offer.
Value for Money
8.0 /10Todoist delivers strong value for money. The free plan is genuinely functional, and Pro runs just $4 per user per month billed annually for 300 projects, 150 filters, calendar layout and AI task assist. Business at $6 per user per month undercuts most team task tools for core work.
Capability
7.0 /10Todoist excels at fast task capture and lightweight organisation, pairing natural-language input with projects, labels, filters, board and calendar views, and an AI assist that breaks tasks down and reschedules them. It deliberately stays light on complex project management, so it is no substitute for Jira or Asana on large cross-functional work.
Time to Value
9.0 /10New users reach value within minutes. Typing a phrase like "Email Sam tomorrow at 4pm #Work" parses the date, time and project automatically, and Todoist's natural-language input remains best in class. The free plan starts instantly with no setup steps and no card required.
Trust & Reliability
8.0 /10Todoist is a mature, trusted product built by Doist and refined for well over a decade, with millions of users and consistent praise from outlets like The Verge, PC Mag and TechRadar. Business plans carry SOC 2 Type II certification, though the company publishes no formal uptime SLA.
Flexibility & Exit
7.0 /10Todoist bills month to month or annually with no long-term contract, and users can downgrade to the free plan or cancel anytime. Tasks stay portable through CSV backups, templates and a documented API, though the free tier's one-week activity history limits how far back completed work can be reviewed.
About Todoist
Quick answer
Task management app for individuals and teams to organise projects, set priorities, track deadlines, and collaborate using natural language input and flexible views.
Todoist, in 30 seconds
Todoist is a clean, opinionated task manager from Doist that has been quietly excellent for over a decade. We picked it because in a market full of bloated work platforms, Todoist still does one thing well: capture tasks fast, organise them lightly and keep them in front of you. Natural-language input ("review brief Friday at 4pm #work p1") is still the fastest way to inbox a task on any tool. The trade-off is that team collaboration features are deliberately light — this is not a Jira replacement, and it does not pretend to be.
How it works
You add tasks via natural language on web, desktop, mobile, browser extensions and an Apple Watch app. Tasks belong to projects (with sections, sub-tasks and labels), have priorities, due dates and reminders. The Today and Upcoming views are the daily driver: glanceable lists of what is due now, this week or marked overdue.
Filters are the power feature — saved smart queries like "(today | overdue) & p1 & #work" surface exactly the slice of life you want to see. Boards give Kanban-style views per project. Karma tracks weekly task completion and gamifies follow-through. AI Assistant (now part of Pro) breaks big tasks into sub-tasks, suggests due dates and rephrases vague items.
Pricing reality
Todoist publishes three tiers. Free covers up to 5 personal projects, basic filters and three reminders per task. Pro at $4 per month annually unlocks 300 projects, advanced filters, reminders, calendar layout and AI Assistant. Business at $6 per user per month adds team workspaces, admin controls, shared templates, a team activity log and priority support. Education and non-profit discounts are available on application.
The honest cost watch: the free plan is generous, but reminders being a Pro-only feature catches almost every new user out. If you rely on time-based pings, factor in $48 a year before treating Free as your end state.
How it compares
| Tool | Strength | Starter price | Best for |
|---|---|---|---|
| Todoist | Speed and natural-language input | Free / $4/mo | Personal task hygiene |
| Things 3 | Apple-only design polish | $50 once | Apple devotees |
| TickTick | Built-in pomodoro and habits | Free / $36/yr | All-in-one personal tools |
| Microsoft To Do | Microsoft 365 integration | Free | Microsoft-stack workers |
Buy if / skip if
Buy if you
- Want a single inbox for personal and work tasks that lives on every device.
- Capture tasks fastest by typing — natural-language parsing is still best in class.
- Run a small team that needs shared projects without a full work-management platform.
Skip if you
- Run a real engineering or operations team — Jira, Linear or ClickUp is the right tool.
- Need built-in time tracking, calendars and habits in one app — TickTick fits closer.
- Live entirely in Apple-land and want maximum design polish — Things 3 is the snob's pick.
What's included
- Task inbox with natural language date parsing for instant capture
- Projects with sections, labels, priorities, and due dates
- Recurring tasks with flexible repeat schedules (every 2nd Monday, last day of month)
- Collaborative projects with task assignment, comments, and @mentions
- Kanban board view alongside list view for the same project
- Productivity stats and karma system for tracking completion streaks
- Integrations with Google Calendar, Slack, Notion, GitHub, and Zapier
- Quick capture from browser extension, email forward, and mobile widget
- SaaSTweaks-verified affiliate deal
- Vendor-direct activation flow with editorial pros + cons review
Todoist pricing
Verified May 2026. Vendor's published rates at the time we checked — always confirm at checkout.
| Plan | Price | Term | What you get |
|---|---|---|---|
| Beginner | $0 | forever | 5 personal projects, 5 collaborators per project, basic reminders |
| Pro | $4/mo | annual | $5/mo monthly; 300 personal projects, calendar view, task duration, custom reminders, 150 filters |
| Business | $6/user/mo | annual | $8/user/mo monthly; shared team workspace, 500 team projects, roles and permissions, centralised billing |
Getting started
4 steps. The last one is the part most people skip.
- 1
Open Todoist through the link on this page
It carries our referral tag. The price you pay is identical either way, and it never changes the score on this page.
- 2
Compare the tiers against what you actually use
The pricing table on this page lists what each plan includes. Match it to real usage rather than the tier the vendor highlights.
- 3
Start on the smallest plan that fits
Most vendors let you move up mid-cycle and bill the difference, so starting low costs you nothing but starting high does.
- 4
Check the renewal terms before you commit
Note the renewal date and the rate it reverts to, so the second invoice is not a surprise. Annual plans are usually cheaper per month but harder to exit.
Where Todoist wins and loses
What works
- Natural language input creates tasks with dates, priorities, and recurrence from plain text instantly
- Available on every platform — web, desktop, iOS, Android, email, and browser extension
- Karma points and productivity streaks gamify task completion to build consistent habits
- Excellent Gmail and Outlook integrations let you turn emails into tasks in one click
- Simple, clean interface with no learning curve makes immediate productivity possible
What doesn't
- Free plan limited to 5 projects — meaningful use requires the Pro plan for most users
- No built-in time tracking — requires third-party integration for time-based workflows
- View options are fewer compared to project management tools like Asana or Monday.com
- Calendar integration shows tasks on calendars but doesn't create true meeting blocks
The bottom line
Todoist is a polished, genuinely fast task manager with a free plan most individuals can live on and Pro pricing that stays cheap. It is not built for heavy team project management and carries no exclusive discount, but for personal productivity it is an easy buy.
Todoist is free on its Beginner plan, with paid tiers adding scale. Pro costs $4 per user per month billed annually, slightly more month to month, and unlocks 300 projects, 150 filters, calendar view and AI task assist. Business is $6 per user per month billed yearly, adding team workspaces, roles and up to 500 shared projects.
For most individuals, yes. The free Beginner plan covers five projects, labels, three filter views, recurring due dates and task reminders, which is enough for solid personal task management. You feel the ceiling once you need more than five projects, the calendar layout, or the AI assist, and that is when Pro starts to earn its keep.
Todoist Pro is worth it for anyone who lives in the app daily. For $4 per user per month annually it lifts you to 300 projects and 150 filters, adds calendar layout and larger file uploads, and includes AI Assist, which breaks big tasks down and suggests due dates. It is a small, sensible spend for heavy personal users, not a transformative one.
TickTick bundles more features for a similar price, including a built-in pomodoro timer, habit tracking and a native calendar, while Todoist stays faster, cleaner and more focused. Choose TickTick if you want one all-in-one productivity app; choose Todoist if you want the slickest, most disciplined task layer with best-in-class natural-language input.
Todoist's biggest limitation is depth for complex team project management. It deliberately keeps collaboration light, with no Gantt charts, task dependencies, workload views or sprint tooling, so engineering and large cross-functional teams tend to outgrow it and prefer Jira, Linear or Asana. For personal productivity and small-team tracking, that simplicity is a strength.
Yes. Todoist's mobile and desktop apps work offline, letting you add, edit and complete tasks with no connection, then sync everything automatically once you reconnect. The web app requires an internet connection. That makes the installed apps reliable for travel, commutes or anywhere connectivity drops out.
