No-code process automation for teams managing complex workflows
Pipefy is a no-code workflow platform aimed at the back-office side of a business — not engineering tickets but the hiring requests, vendor onboarding, accounts payable runs and customer onboarding flows that usually live in spreadsheets and email. We picked it because the visual pipe model maps cleanly onto how non-technical teams already think about work, and the request-portal idea fixes the eternal "where do I file this?" problem. The trade-off is that the things that make Pipefy genuinely useful at scale — AI, advanced automations, SLA tracking — sit on the Business and Enterprise plans, not the entry tier.
You design a "pipe" — a kanban-style board with custom phases, required fields and conditional logic. Requests enter through a public or internal form, route through phases according to rules you set, and finish in a structured outcome. Pipes can talk to each other (a vendor approval pipe feeds the procurement pipe), so cross-functional handoffs stop relying on Slack DMs.
Automations handle the repetitive bits: assign owners, send Slack or email alerts, create tickets in connected tools, generate documents from templates, escalate when SLAs slip. Database tables store reusable records (vendors, employees, products) and feed lookup fields across pipes. Native integrations cover Slack, Microsoft Teams, Google Workspace, Salesforce, SAP, Workday and a long REST API list.
Pipefy publishes a Starter (free) plan, plus Business, Enterprise and Unlimited tiers. Starter caps users, pipes and automation runs but is real — it is enough to prototype one process. Business sits at roughly $24 per user per month annually and unlocks public forms, conditional logic, integrations, automations and SSO at extra cost. Enterprise pricing is quoted; Unlimited bundles dedicated success management, premium support and an SLA. AI Agents and the Pipefy AI features are credit-based add-ons across the paid plans.
The honest cost watch: most buyers underestimate how quickly they want SSO, full automation runs and the AI co-pilot, all of which push real-world pricing toward the upper end of the published range.
| Tool | Strength | Starter price | Best for |
|---|---|---|---|
| Pipefy | Process portals and AI agents | Free / $24/user/mo | HR, procurement, finance ops |
| monday.com | Visual flexibility | From $9/user/mo | Cross-functional projects |
| Process Street | Checklist-led workflows | From $30/user/mo | Repeatable SOPs |
| Kissflow | Citizen-developer apps | Quoted, ~$1.5k/mo entry | Mid-market app building |
Verified deal
Free Starter plan plus a Business trial gets you the AI co-pilot and full automations to evaluate. Pick one painful process for the first build — vendor onboarding is the usual win.
See the Pipefy offerFinance teams use Pipefy to route expense claims through approval chains, validate receipts, and flag policy violations before reimbursement. Managers set SLA timers to ensure reports clear within 5 days, and Slack notifications keep approvers from forgetting pending requests. Cycle time typically drops 40–60% after teams move from email-based approval.
HR staff build onboarding flows that trigger IT access provisioning, send welcome emails, and assign training tasks—all without manual handoffs. Pipefy tracks which steps completed and flags delays when new hires don't finish orientation on time. The same workflow logic handles offboarding: deprovisioning access, collecting equipment, and archiving files.
Agencies route client briefs through intake forms, assign work to teams, and chain approval gates for creative deliverables. Pipefy's conditional logic routes complex requests to the right specialist automatically. Clients see status updates via email or portal, which reduces support tickets and keeps projects moving predictably.
Quarterly access to product leadership.
Bonus credits redeemable on partner tooling.
We re-verify the offer every quarter so it never goes stale.
Hit the button on this page — opens the partner site in a new tab.
Check your investor or accelerator benefits portal for the Pipefy partner code. Y Combinator, Sequoia, and most Tier 1 VCs have codes available.
Renewals stay at the same rate — verified by us, not the vendor.
| Feature | Pipefy |
|---|---|
| Free trial | 14 days |
| Cheapest paid plan | $0/mo |
| Annual discount | Up to 25% |
| Refund window | 30 days |
| Setup time | < 1 hour |
| Best for | Founders |
“Purchase request approval workflow is exactly what we needed”
“IT request portal replaced our messy email inbox”
“Mapped our entire employee onboarding process in Pipefy”
Verified offer
Verified offer
Verified offer
Verified founder pricing
Free plan + free trial available
Free trial available
Free trial available
Free trial available
