Forms on Fire is offline-first mobile form software for field teams — collect inspection data, signatures and photos in areas with no connectivity, sync automatically when back online.
Forms on Fire is a mobile data-capture platform built for inspections, audits, work orders, time sheets and any field task that used to live on a clipboard. We picked it because it nails the unglamorous parts other form builders gloss over: full offline operation, image annotation, signature capture, GPS metadata, and a workflow engine that pushes completed forms into your back-office tools without manual rekeying. The trade-off is that the visual builder shows its age and the mobile UI prioritises function over polish.
You build forms in a drag-and-drop web designer, attach business logic (skip rules, calculations, lookups against your master data) and publish them to crews on iOS, Android or Windows. Field staff download the latest form package on first launch, then work entirely offline if they need to. Captured records sync the moment a connection returns, with full media attachments intact.
From there, completed submissions hit a workflow engine. You can trigger PDF generation, push records into Salesforce, SharePoint, Box, Google Drive, Xero or any REST endpoint, and route approvals by manager, region or job type. Tasks and dispatches flow back the other way: a coordinator schedules an inspection, the technician sees it on their device, completes the form and the cycle closes.
Forms on Fire publishes three tiers. The Premium plan starts at roughly $25 per user per month on annual billing and covers most field deployments — unlimited forms, offline mode, dispatch and the standard integrations. The Enterprise plan adds SSO, custom branding, advanced API access and bespoke training; pricing is on application and tends to land around $40-50 per user per month. There is no free tier, but the 14-day trial does not require a card and gives you the full builder.
The honest cost watch: per-user billing covers every active mobile account, so a 50-strong field force gets expensive fast. If only a handful of supervisors complete forms while crew members observe, look hard at how you assign accounts before you commit annually.
| Tool | Offline mode | Starter price | Best for |
|---|---|---|---|
| Forms on Fire | Full, with media | ~$25/user/mo | Field inspections and audits |
| Fulcrum | Full, GIS-aware | ~$28/user/mo | Geospatial data capture |
| GoCanvas | Full | ~$30/user/mo | Trades and home services |
| Jotform | Limited | From $34/mo (org) | Office-led form workflows |
Verified deal
Fourteen days, no card required, full builder access. Bring one real form on day one — that is the fastest way to know if the workflow engine fits.
See the Forms on Fire offerTechnicians visit sites without reliable cell coverage. Forms on Fire lets them fill inspection checklists, note issues, and snap photos. Submissions sync to the office database when they return to the truck. No data loss, no manual re-entry.
Researchers conduct interviews in locations with poor connectivity. Forms on Fire stores responses locally; data syncs when researchers reach a hotspot. Branching logic tailors questions per respondent without internet.
Auditors walk job sites and complete compliance forms without needing WiFi or cellular. Forms on Fire captures checklists, notes, and timestamps. Submissions upload to a central audit log once back in the office.
Quarterly access to product leadership.
Bonus credits redeemable on partner tooling.
We re-verify the offer every quarter so it never goes stale.
Hit the button on this page — opens the partner site in a new tab.
Check your investor or accelerator benefits portal for the Forms on Fire partner code. Y Combinator, Sequoia, and most Tier 1 VCs have codes available.
Renewals stay at the same rate — verified by us, not the vendor.
| Feature | Forms on Fire |
|---|---|
| Free trial | 14 days |
| Cheapest paid plan | $0/mo |
| Annual discount | Up to 25% |
| Refund window | 30 days |
| Setup time | < 1 hour |
| Best for | Founders |
“Conditional logic makes site audit forms genuinely smart”
“E-signatures and photo capture make paper forms redundant”
“Offline sync is the only feature that matters in our industry”
Verified offer
Verified offer
Verified offer
Verified founder pricing
Free plan + free trial available
Free trial available
Free trial available
Free trial available
