Dext
Accounting Verified May 2026
Dext turns piles of paper and PDFs into clean, coded bookkeeping data — built for accountants who hate data entry.
- Mobile app captures receipts with OCR in seconds, eliminating manual data entry for expenses
- Auto-categorisation learns supplier patterns and applies consistent coding rules automatically
- Real-time bank feed sync combined with receipt matching reduces month-end reconciliation time
- Integrates natively with Xero, QuickBooks, Sage, and other major accounting platforms
How Dext scored 59/100
6 weighted criteria, each scored out of 10 and published with its reasoning. Featured placements never move a score.
Deal Strength
3.0 /10This is partner access to Dext's standard pricing, with no verified public discount and no saving attached. Come for the product — the link itself saves you nothing.
Value for Money
5.0 /10Tiers start at $20/mo, the going rate for the category. Dext is a clear buy for practices and busy finance teams, but a solo user ends up paying for capacity they will not use.
Capability
8.0 /10Dext pairs market-leading OCR with human-in-the-loop verification, connects to 30+ ledgers, processes bank statements, and splits into Prepare for capture and Precision for analytics, with mobile apps for receipts. Few gaps for practice bookkeeping.
Time to Value
8.0 /10You can start a free trial with no credit card, and capture tasks automate in seconds, so the core workflow is useful within hours. Dext reckons it pays for itself within a month.
Trust & Reliability
8.0 /10Dext holds 4.4 to 4.8 across several review platforms on counts from 550+ to 6280+, including 4.7/5 on Trustpilot from 1905 reviews, and it won Xero awards in 2023 and 2024. Reputation here is well evidenced.
Flexibility & Exit
5.0 /10Dext bills monthly or annually and lets you get your records out as CSV. Cancellation terms are not published and regional pricing needs confirming, so check both with sales before you commit a practice to it.
About Dext
Quick answer
Dext (formerly Receipt Bank) is a cloud bookkeeping-automation platform that captures receipts, invoices, and bank statements via OCR, extracts the key fields, and publishes them straight into Xero, QuickBooks Online, Sage, or 30+ other ledgers. It is built primarily for accountants, bookkeepers, and finance teams who want to kill manual data entry, with a companion product, Dext Precision, that layers health-check insights and practice reporting on top.
What is Dext?
Dext started life in 2010 as Receipt Bank, a London-built tool designed to stop bookkeepers from typing receipts into ledgers by hand. After a rebrand in 2021, the company consolidated its product line under the Dext name and expanded well beyond simple receipt OCR.
Today, Dext is a two-product platform:
- Dext Prepare — the capture and extraction engine. Users snap, email, or forward documents; OCR + a human verification layer pulls out supplier, date, total, tax, and account codes; the data is published to your accounting software.
- Dext Precision — a practice-grade analytics add-on that runs health checks on a client's books, flags unreconciled balances, missing records, and unusual transactions, and gives partners a dashboard view of every client.
The product is sold in the UK, Australia, the US, France, Canada, and South Africa, and it's used by tens of thousands of accounting firms. For most bookkeepers reading Xero or QuickBooks community threads, "Dext" is the default answer to "how do I stop entering receipts manually?"
Key features
Smart OCR & extraction
Photograph a receipt, email an invoice, or drag in a PDF — Dext reads the document, identifies the supplier, and lifts the line items, tax, and total into a structured record. The verification screen lets bookkeepers confirm or correct before publishing.
Bank statement processing
Drop a PDF or CSV bank statement and Dext converts the transactions into a format that publishes to your ledger, often used as a precursor to reconciliation in Xero or QBO.
Multi-ledger publishing
Native integrations with Xero, QuickBooks Online, Sage Business Cloud, Sage 50, MYOB, NetSuite, and dozens of regional ledgers. Documents can also be exported as a CSV for anything else.
Mobile capture app
iOS and Android apps let clients snap receipts on the go. Auto-enhance cleans up the image, and the document uploads the moment the phone is back online.
Supplier rules & learning
Set coding rules per supplier so similar invoices auto-route to the right account, tax code, and class. The rules engine learns as the team processes more documents.
Practice workflow & Dext Precision
Multi-client dashboards, user roles, client request portals, and the Precision add-on for period-end health checks, benchmarking, and a one-glance client health score.
Dext pricing in 2026
Dext sells Dext Prepare on tiered monthly or annual subscriptions, with pricing varying by country and currency. As a general guide for 2026:
- Starter — for sole traders and small businesses; published pricing is in the low-tens of dollars/pounds per month, but always check your local Dext site because tax and currency shift the number.
- Pro — the workhorse tier for practices and growing finance teams; adds higher document caps, more users, and richer automation.
- Premium / Practice — designed for accounting firms managing multiple clients; unlocks bulk publishing, advanced workflows, and the largest document quotas.
- Dext Precision — typically priced per client or per practice and added on top of Prepare.
Annual billing usually delivers a meaningful discount versus paying month-to-month, and a free trial is offered in most regions. Because Dext prices per market, the safest move is to check the current Dext pricing page for your country before you commit.
Dext vs the alternatives
| Feature | Dext Prepare | Hubdoc | AutoEntry | Expensify |
|---|---|---|---|---|
| Primary audience | Accountants & bookkeepers | Small businesses & practices | Accountants & SMBs | Mobile-first expense teams |
| Receipt OCR | Yes — best-in-class | Yes (now bundled with Xero) | Yes | Yes — strongest on receipts |
| Bank statement extraction | Yes | Yes (for supported banks) | Yes | Limited |
| Practice / multi-client dashboard | Yes (Premium + Precision) | Limited | Yes | Limited |
| Health-check & insights | Yes (Precision add-on) | No | No | No |
| Best ledger fit | Xero, QBO, Sage, MYOB, NetSuite | Xero (owned by Xero) | Sage, Xero, QBO, others | QBO, NetSuite, Xero |
vs Hubdoc: Hubdoc is simpler and free with many Xero plans, but it lacks the practice-grade workflow and the deeper extraction quality Dext offers.
vs AutoEntry: AutoEntry is a credible challenger, especially inside Sage-heavy firms. Dext usually wins on UI polish, mobile app quality, and the Precision add-on.
vs Expensify: Expensify is unbeatable for travel and corporate-card expense workflows, but it's not a replacement for Dext if you also need invoices, statements, and supplier-coded publishing.
Who is Dext for?
✓ Use Dext if you:
- Run an accounting or bookkeeping practice processing 100+ documents per client per month.
- Want a single tool that handles receipts, invoices, and bank statements.
- Need deep, reliable publishing into Xero, QuickBooks, or Sage.
- Want period-end health checks across multiple clients (with Precision).
- Have clients who can use a mobile app to send documents in seconds.
✗ Skip Dext if you:
- Only need a personal expense tracker and rarely deal with paperwork.
- Process fewer than ~50 documents a month — a free Hubdoc tier or a credit-card feed may be enough.
- Need a corporate-card-first, travel-expense workflow (Expensify is better).
- Use a niche ledger that Dext doesn't integrate with — confirm your software is on the integration list first.
What's included
- Receipt and invoice capture via mobile app, email, or browser with OCR data extraction
- Auto-categorization maps line items to your accounting chart of accounts
- Direct sync to QuickBooks, Xero, Sage, and FreshBooks — eliminating manual data entry
- Supplier rules lock in consistent coding for recurring vendors
- Multi-currency support with automatic exchange rate conversion
- Mileage tracking with GPS log and automatic HMRC/IRS rate calculation
- Dext Prepare for bookkeepers: multi-client workspace with client portal and document health scoring
- Audit trail with original document images stored alongside processed entries
- SaaSTweaks-verified affiliate deal
- Vendor-direct activation flow with editorial pros + cons review
Dext pricing
Verified May 2026. Vendor's published rates at the time we checked — always confirm at checkout.
| Plan | Price | Term | What you get |
|---|---|---|---|
| Starter | $20/mo | monthly | For freelancers and sole traders; receipt capture, bank feed sync, Xero/QuickBooks integration |
| Standard | $45/mo | monthly | Small businesses; multiple users, auto-categorisation, supplier rules, expense claims |
| Practice | Custom | custom | For accounting practices; per-client pricing, client portal, practice management integrations |
Getting started
4 steps. The last one is the part most people skip.
- 1
Open Dext through the link on this page
It carries our referral tag. The price you pay is identical either way, and it never changes the score on this page.
- 2
Compare the tiers against what you actually use
The pricing table on this page lists what each plan includes. Match it to real usage rather than the tier the vendor highlights.
- 3
Start on the smallest plan that fits
Most vendors let you move up mid-cycle and bill the difference, so starting low costs you nothing but starting high does.
- 4
Check the renewal terms before you commit
Note the renewal date and the rate it reverts to, so the second invoice is not a surprise. Annual plans are usually cheaper per month but harder to exit.
Where Dext wins and loses
What works
- Mobile app captures receipts with OCR in seconds, eliminating manual data entry for expenses
- Auto-categorisation learns supplier patterns and applies consistent coding rules automatically
- Real-time bank feed sync combined with receipt matching reduces month-end reconciliation time
- Integrates natively with Xero, QuickBooks, Sage, and other major accounting platforms
- Expense claim workflows make employee expense approvals paperless and auditable
What doesn't
- OCR accuracy can dip with low-quality photographs, crumpled receipts, or unusual invoice formats
- Practice pricing model for accountants is opaque — per-client costs can add up for large practices
- Limited functionality beyond document capture — not a full accounting or ERP solution
- Monthly pricing is relatively high for sole traders with low document volumes
The bottom line
A capable, trusted bookkeeping automation leader for accounting practices, though its value is best realized by teams processing high document volumes.
Dext runs on a tiered pricing model based on monthly document allowances and user counts. A standard plan starts with an allowance for 250 documents per month for five users. Costs increase with higher document volumes, and annual subscriptions offer a discount over monthly billing.
Dext complements QuickBooks by automating the data entry front-end. While QuickBooks manages the accounting, Dext focuses on capturing, extracting, and categorizing raw receipts and invoices before syncing them into QuickBooks. It replaces manual entry within QuickBooks with an automated feed.
Dext typically offers monthly subscription options, which would allow cancellation at the end of a billing cycle. Annual plans likely require commitment for the full term. Specific cancellation policies are detailed in the service agreement.
Yes, Dext offers a direct and deep integration with Xero, among over 30 accounting software connections. Data extracted and categorized in Dext syncs automatically into the corresponding Xero accounts, streamlining the bookkeeping workflow.
